Included for FREE with eFax and eFax Corporate
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Access all your faxes in your online portal from efax’s secure server. You can view any fax you sent or received from when you started using efax.
One great advantage of moving your company’s faxing infrastructure to eFax Corporate is that all of the faxes your staff sends and receives through our system can be automatically stored on our secure cloud for the life of your account.
With the user-friendly eFax Corporate Message Center, your team can easily organize archived faxes according to a number of criteria, which will make it much easier to locate specific faxes later on.
Your team can create fax storage folders, for example, for each customer or partner, or for all faxes relating to a specific project or within a specific timeframe. You can even add “tags” or keywords to faxes as you send or receive them — to make them easier to search for in the future. Having all archived faxes for a single client in one place can prove extremely helpful in the case of an audit or review by regulators, and it will improve your overall record-keeping ability.
With eFax Corporate, your organisation receives all the advantages of centralised fax storage regardless of the size of the organisation, number of users or connected devices. You have the option of centralising fax storage under secure eFax cloud servers, using your own storage environment or purging faxes after sending or receiving.
Because eFax Corporate uses the most advanced protocols for fax security, you will have the peace of mind of knowing your archived fax data is as secure as it can possibly be, 24/7, for the life of your account. When you’ve sent or received a fax and the digital copy is stored on our cloud, we begin safeguarding that file immediately with advanced AES 256-bit encryption. Your faxes will also enjoy other sophisticated security measures while stored at our Telco-grade data centers — including onsite security personnel, 24/7 video surveillance, badge-restricted access and even biometric scanners.
If your company handles personally identifiable information (PII) regulated by any of the data privacy laws — HIPAA, SOX, GLB, FERPA, PIPEDA, etc. — your ability to protect that data, even while it is in storage, is an essential component of regulatory compliance. For this reason, we highly recommend you deploy our eFax Secure™ service and that you take advantage of our sophisticated secure fax storage protocols. Your ability to demonstrate to regulators that you are storing your PII on the most secure cloud possible — which eFax Corporate offers for your faxed communications — will go a long way to bringing your company into compliance with data privacy laws.
Every fax you’ve ever sent and received through eFax will always be accessible from your secure Message Center portal online.
From your Message Center, you can organize your faxes for storage – making them easier to retrieve even years later. For example, you can create customized folders for your faxes – such as by client, or by type of fax (“Signed Contracts,” “Blueprints,” etc.). This can make locating even your oldest or most obscure faxes fast and easy.
Our eFax Corporate Mobile App puts the power of a fax machine right on your phone or tablet. Send and receive faxes anywhere on the go with the eFax Corporate Mobile App and your eFax account.
Yes. You can turn on and off fax storage based on your record keeping protocols or compliance procedures.
Yes. Lifetime unlimited cloud storage is free with the eFax Corporate service
Retrieving your stored faxes is easy with eFax’s mobile fax app. Search faxes by date, name, or even keyword tag using the iPhone fax app or Android fax app.
No matter how long ago faxes were sent or received, you can search for faxes right from your smartphone or tablet. You can even download, forward or add notes to a stored fax with the eFax mobile app.
You can apply “tags,” or keyword categories, to organize your faxes in your eFax Message Center.
The tags you create are completely customizable. You can make a tag for “purchase agreement,” for example, and append this tag to all faxes that include a purchase agreement. That way, when you need to reference certain faxes in the future, you can simply search for the tag you want. You can tag and search for any fax stored in your Message Center, and each fax can have multiple tags.
Yes. Every fax you’ve ever sent and received through eFax will always be accessible from your secure Message Center portal online.
From your Message Center, you can organize your faxes for storage – making them easier to retrieve even years later. For example, you can create customized folders for your faxes – such as by client, or by type of fax (“Signed Contracts,” “Blueprints,” etc.). This can make locating even your oldest or most obscure faxes fast and easy.
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